Record and Export Transactions

Recording and exporting account transactions lets your firm track money moving through its operating accounts and share that activity with an accountant or accounting software. Recording a transaction logs funds paid out of an operating account, such as a payment to a vendor on a client matter, and exporting produces a file of transactions for an account, contact, or matter. With accurate records, you can reconcile accounts and report on firm finances.

Record a vendor transaction

You can manually record funds out of an operating account to track payments to non-clients, such as vendors connected to a client matter. After you record the transaction, the operating account balance reflects the deducted amount. For firms located in the UK or Ireland, linking disbursements to bank transactions is turned on by default.

1. Go to Accounts and select an operating account. You can also go to the Transactions subtab in a contact or matter.
2. Click New transaction.
3. Under Amount, enter the amount paid to the vendor as a negative number, for example -200.
4. Under Date, select the transaction date.
5. Under Account, confirm the correct operating account is selected. Clio deducts the funds from this account.
6. Complete the remaining fields to make transactions easier to review and report on:
   • Client and matter: Optional. Selecting a client or matter tracks which client and matter the payment connects to.
   • Source/Destination: Enter details about the source or destination of the payment, such as the vendor bank account.
   • Payer/Payee: Enter the vendor name.
   • Description: Enter the purpose of the transaction, such as "Payment for bill [bill number]".
7. Click Record transaction.
8. If the transaction pays an anticipated disbursement, link the transaction to that disbursement. This updates the vendor bill status. See Record and Manage Expenses to manage disbursements.

Export transactions

After you record transactions, you can export them by account, contact, or matter.

Single bank account

Export from the Accounts page in Quickbooks IIF or Quickbooks CSV format.

Single contact or matter

Export from the contact or matter Transactions subtab in PDF or CSV format.

To export from a single bank account:

1. Go to Accounts.
2. Select Export transactions.
3. Select the bank account, date range, and export format.
4. Click Export Transactions.

Up next

• Transfer Funds Between Accounts: Move funds between bank accounts or matters while maintaining compliance.
• Create and Manage Bank Accounts: Create internal records of your firm's bank accounts.