Bank accounts in Clio Manage mirror the transactions your firm records in Clio, so you can collect payments and hold client funds against the correct account. Creating a bank account adds an internal record, and editing or deleting accounts keeps those records current. With your accounts in place, you can apply client payments, manage client funds requests, and set the default deposit account for bills.
Note: Managing bank accounts requires accounts or administrator permissions.
Understand account types
Bank accounts in Clio Manage are internal records of your firm operating and client funds accounts.
Note: The Accounts tab creates internal records of your firm's bank accounts (for example, operating and client funds accounts) for managing client payments, client funds requests, and default settings. Clio Manage does not import transactions from your financial institution or connect to a live bank feed.
Clio Manage supports two account types.
- Operating Account: Holds funds for daily firm transactions, such as collecting payment on bills.
-
Client Account: Holds client funds separate from your firm operating account. Any account that is not a client funds account is an operating account. When you create a client funds account, you also choose a Client account type:
- Client Account: A general client funds account.
- Deposit Account: An account tied to one specific client and matter. Once set, they cannot be changed, and every transaction on this account is automatically attributed to that client and matter.
Create a bank account
When you create a bank account, you select whether it is an operating or a client funds account.
The steps you'll see depend on your firm's location and whether you use Clio Payments:
- If your firm uses Clio Payments and is not based in the United Kingdom, follow Option 1.
- If your firm doesn't use Clio Payments, or your firm is based in the United Kingdom, follow Option 2.
- Go to Accounts.
- If this is the first account for your firm, confirm your compliance region. Clio preselects this field based on your firm's address. Click Confirm & create a bank account to continue.
- If your firm is migrating from a previous practice management system, click Contact Clio instead. A Clio Migrations Specialist enters your balances from your previous system into Clio Manage for you.
- Click New account.
-
Enter a name for the account and select the account type.
Tip: If you typically use one particular account to collect payments and you intend to connect multiple accounts to online payments, consider naming the account so it sorts first alphabetically compared to your other accounts. This will be useful when you record a payment or select an account when you send a bill to your client for online payment, as this account will sort first in your lists where you select an account. - Click Create bank account.
- Go to Accounts.
- If this is the first account for your firm, confirm your compliance region. Clio preselects this field based on your firm's address. Click Confirm & create a bank account to continue.
- If your firm is migrating from a previous practice management system, click Contact Clio instead. A Clio Migrations Specialist enters your balances from your previous system into Clio Manage for you.
- Click New account.
-
Enter a name for the account and select the account type.
Tip: If you typically use one particular account to collect payments and you intend to connect multiple accounts to online payments, consider naming the account so it sorts first alphabetically compared to your other accounts. This will be useful when you record a payment or select an account when you send a bill to your client for online payment, as this account will sort first in your lists where you select an account. - Choose the Currency and enter the opening balance (for operating accounts) or opening check number (for client funds accounts).
-
Optional: Check the box for Show this bank account first when viewing the transactions tab of a matter or contact to have this account be the default account in your transactions views.
Note: Only one account can have this box checked across all operating and trust accounts. Checking this box for an account automatically deselects this box for whichever account had the box selected before. You can't remove the default setting by unchecking the box. Instead you can only move this setting by selecting the box for a different account. - Click Create New Bank Account.
Once you've created the bank account in Clio, you can connect it to online payments.
Edit a bank account
You can edit the basic details of a bank account at any time. You cannot change the account type after transactions are recorded.
- Go to Accounts.
- For the relevant account, click Edit.
- Make the changes.
- Click Update Bank Account.
Delete a bank account
You can delete a bank account that has no recorded transactions. To delete an account that contains transactions, remove the transactions first, and then delete the account.
- Go to Accounts.
- For the relevant bank account, click the down arrow next to Edit and select Delete.
- In the confirmation prompt, select the confirmation checkbox and click Delete.
Up next
- Connect Bank Accounts to Online Payments: Connect a bank account to Online Payments to accept client payments.
- Record and Export Account Transactions: Record and export transactions to track account activity.