Recording and exporting account transactions lets your firm track money moving through its operating accounts and share that activity with an accountant or accounting software. Recording a transaction logs funds paid out of an operating account, such as a payment to a vendor on a client matter, and exporting produces a file of transactions for an account, contact, or matter. With accurate records, you can reconcile accounts and report on firm finances.
Note: Only users with Accounts or Administrator permissions can record and export transactions. Learn more about Roles and Permissions in Clio Manage.
Record a vendor transaction
You can manually record funds out of an operating account to track payments to non-clients, such as vendors connected to a client matter. After you record the transaction, the operating account balance reflects the deducted amount.
Note: If your firm needs to show disbursements on vendor transactions for compliance purposes, enable Link disbursements to bank transactions in Settings > Billing > Expenses, then link the vendor transaction to its disbursement. See Record and Manage Expenses to manage disbursements.
- Go to Accounts and select an operating account. You can also go to the Transactions subtab in a contact or matter.
- Click New transaction.
- Under Amount, enter the amount paid to the vendor as a negative number, for example -200.
- Under Date, select the transaction date.
- Under Account, confirm the correct operating account is selected. Clio deducts the funds from this account.
- Complete the remaining fields to make transactions easier to review and report on:
- Client and matter: Optional. Selecting a client or matter tracks which client and matter the payment connects to.
- Source/Destination: Enter details about the source or destination of the payment, such as the vendor bank account.
- Payer/Payee: Enter the vendor name.
- Description: Enter the purpose of the transaction, such as "Payment for bill [bill number]".
- Click Record transaction.
Export transactions
After you record transactions, you can export them by account, contact, or matter.
- Single bank account
Export from the Accounts page in Quickbooks IIF or Quickbooks CSV format.
- Single contact or matter
Export from the contact or matter Transactions subtab in PDF or CSV format.
To export from a single bank account:
- Go to Accounts.
- Select Export transactions.
- Select the bank account, date range, and export format.
- Click Export Transactions.
Up next
- Transfer Funds Between Accounts: Move funds between bank accounts or matters while maintaining compliance.
- Create and Manage Bank Accounts: Create internal records of your firm's bank accounts.