The Accounts receivable tab is where you can find a summary of outstanding invoices with remaining balances, along with specific outstanding balances by client or invoice number. When invoices are generated and approved in Clio Manage, they will automatically sync to Clio Accounting. The Accounts receivable tab will show fully paid invoices and invoices with an outstanding balance. It includes the following sections:
- Invoices issued month to date:
This is the total number of invoices issued month to date, with the percentage of month to date invoices compared to the previous month to date.
- Accounts receivable running balance:
This is the total owning balance of all invoices. It also includes the total invoices fully paid for this month and the invoices with an outstanding balance.
- Accounts receivable aging:
This is the total dollar value of invoices that are overdue and how long they have been overdue.
- Invoice table:
Click the client's name to get directed to their contact card in Clio Manage. Click the Bills tab within the contact card to view outstanding and partially paid invoices.
- Go to report:
Click this button to generate the accounts receivable and/or accounts receivable aging reports in Clio Manage.
View outstanding invoices in accounts receivable
In the accounts receivable table, you can view invoices that are overdue (including outstanding and partially paid invoices) by client or invoice id. Invoices will appear here when they are generated and approved but not fully paid. The client view will also show whether the client has a trust balance that you can apply to the outstanding invoices.
Note: You cannot generate or pay an invoice in Clio Accounting. If an invoice is partially paid or overdue, you will need to record a payment in Clio Manage. Once the payment is recorded, the invoice payment will automatically be synced to and reflected in Clio Accounting.
- Go to Accounts receivable.
- Select either the By client or By invoice id quick filters depending on whether you want to sort invoices by client or invoice id.
- Optional: In the client, matter, invoice no search bar, narrow your search results by searching for outstanding invoices by client name, matter, or invoice number.
- Click on the View Invoices button under the Actions column.
- This view will also show whether the client has funds in trust.
- Payment amounts will automatically be updated as payments are recorded in Clio Manage.
- Click the invoice id to view a summary of the transactions associated with the invoice and a quick link to Clio Manage.
- Interest, discounts, and credit notes will be displayed at the bottom of the invoice detail view.
Understand invoice statuses
Your accounts receivable table will show all invoices associated with your clients. Understanding these statuses can help you determine if an invoice is unpaid, paid, partially paid or past due. An invoice can have one of three statuses:
- Unpaid: The invoice has not been paid yet but is also not overdue yet.
- Paid: The invoice is fully paid.
- Partially paid: The invoice has a partial payment and is not overdue yet.