Record Trust Transactions

In Clio, you can record trust transactions when funds move without a trust request, such as a direct deposit, interest earned, or a bank charge. Each entry logs against the correct trust account and client or matter. With these entries in place, trust balances in Manage match your bank records.

Record a new trust transaction

You can record a trust transaction without creating a trust request from the Transactions subtab of a contact or matter, or from Accounts.

1. Go to Contacts, open the contact, and click the Transactions subtab.
2. Under Transactions, select the trust account the funds are deposited into.
3. Click New transaction.
4. Complete the transaction fields:
   • Source/Destination: Enter non-person details about the transaction, such as bank account information.
   • Payer/Payee: Identify whether the client is the person paying for, or receiving payment on, the matter.
   • Type: Enter how the transaction is completed, such as a cash payment or bank transfer.
   • Description: Enter the purpose of the transaction, such as "Trust retainer for [name]".
5. Click Record transaction.

Record interest earned on a trust account

You can record interest that a trust account earns so the account balance in Manage matches the bank statement.

1. Go to Accounts.
2. Select the relevant trust account.
3. Click New transaction.
4. In the Amount field, enter the interest earned.
5. Match the Date field to the date of the interest earned.
6. Select Trust interest.
7. Optional: In the Description field, enter the purpose, such as "Interest on trust account".
8. Click Record transaction.

Record a bank charge on a trust account

You can record a bank charge on a trust account so the account balance in Manage matches the bank statement.

1. Go to Accounts.
2. Select the relevant trust account.
3. Click New transaction.
4. In the Amount field, enter the bank charge.
5. Match the Date field to the date of the bank charge.
6. Select Trust bank charge.
7. Optional: In the Description field, enter the purpose, such as "Monthly bank charge".
8. Click Record transaction.

Up next

• Disburse Trust Funds: Return remaining trust funds to your client or pay a third party manually.
• Trust Reconciliation in Clio: Reconcile a trust account against your bank statement and client ledgers.