Payments and Bank Accounts

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Accounts in Clio Manage are designed to mirror your real-life bank accounts at your financial institution for collecting payment on bills and retaining trust funds. You can create two types of accounts in Clio—operating and trust accounts. Trust accounts retain funds in trust for clients. Operating accounts are for daily transactions.

Note: Only users with billing or administrator permissions can manage bank accounts.

Create new account

When creating a new bank account in Clio, you can select whether the account is an operating or trust account. All non-trust accounts are operating accounts. Once transactions have been applied to an account, account types should not be changed since this can cause account balancing inaccuracies.

  1. Go to Accounts.
  2. Select New account.
  3. Name your account and select the account type.
  4. Optional: Check the box for Connect this bank account to online payments and add financial details to connect the account to Clio Payments to accept payments directly from clients. Learn more below.
  5. Click Create bank account.
Note: You can also connect your bank account to the online payments platform after creating the account.

 

Connect or disconnect from online payments

When creating or editing a bank account in Clio, you also have the option to connect the account to Clio Payments. This allows you to collect payment for bills and sync transaction records with your accounting platform.

Connect to payments Disconnect from payments
  1. Go to Accounts.
  2. Click Connect to payments. You can also click the down arrow next to Edit and select Connect to online payments.
  3. Add your bank account numbers. Contact your financial institution for these numbers.
  4. Click Connect bank account.

 

Edit account

You can edit basic details of a bank account at any time. Once transactions have been recorded in an account, the account type should not be changed since this can cause account balancing inaccuracies.

  1. Go to Accounts.
  2. Click Edit
  3. Make your changes.
  4. Click Update Bank Account.

 

Delete account

Important: You can only delete accounts that do not have recorded transactions. If you need to delete an account with transactions, delete all the transactions first.

  1. Go to Accounts.
  2. Click the down arrow next to Edit and select Delete.
  3. When the warning prompt appears, check the confirmation box and select Delete.

 

Export transactions

Once you have recorded transactions on your bank accounts, you can export transactions from a single bank account. You can also export transactions specific to a single matter or contact from the matter or contact’s Transactions subtab.

Note: Bank account transactions can be exported in two Quickbooks formats. Transactions exported for a single contact or matter are exported in PDF or CSV format.
Single bank account Single matter or contact
  1. Go to Accounts.
  2. Select Export transactions.
  3. Select the bank account, date range, and export format.
  4. Click Export Transactions.

 

Transfer funds between accounts

Each contact and matter in Clio have a Transactions subtab where you can record transactions and transfer funds between a contact and any of the contact’s matters or from one bank account to another.

Important: In order to stay IOLTA compliant, be careful when transferring funds in trust accounts.
Between accounts Between matters
  1. Go to the contact or matter’s Transactions subtab.
  2. Click Transfer funds.
  3. Select Between bank accounts.
  4. Complete the transfer information.
  5. Click Record transfer.

 

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